Nehru Library

Nehru Library.....

Rules & Regulations

Library Rules(as on 31.07.2015)
  1. Name of the Library and Place
    Nehru Library, CCS Haryana Agricultural University, Hisar.
  2. Library Hours

    Library shall remain open on all the days except the National and Gazetted holidays, listed under Rule 16, and shall observe the time schedule as given hereunder:

    LIBRARY TIMINGS
    Summer (May to July)
    Working days & RH 7:00 AM to 8:00 PM
    Sunday & other Holidays 7:00 AM to 1:30 PM
    Winter (August to April)
    Working days & RH 8:30 AM to 8:00 PM
    Sunday & other Holidays 9:00 AM to 4:00 PM
    NIGHT READING HALL
    Summer (May to July)
    Working days & RH 8:00 p.m. to 12:00 am
    Sunday & other Holidays 4:00 a.m. to 12:00 am
    Winter (August to April)
    Working days & RH 8.00 p.m. to 12.00 am
    Sunday & other Holidays 4.00 p.m. to 12.00 am

    This time schedule is subject to change by the University Librarian/Library Advisory Committee. The Circulation Counter will remain closed on Sundays and other holidays except R.H. and for overnight lending. The lending work will be suspended three hours before the closing time of the Library. Overnight lending will commence one hour before the closing of the library except for the girl students residing in hostels. Overnight lending for the girls students will commence at 6.00 p.m.

  3. Library Fee

    Library fee as prescribed in the Prospectus shall be charged from all the students at the time of Registration.
     
  4. Library Membership
     
    1. University Staff

      The following are entitled to enroll themselves as members of the Library:-
      1. Students of various Colleges at the Main Campus.
      2. Teachers/Scientists/Extension Specialists posted at Main Campus as well as Outstations.
      3. Other staff of the University posted at Main Campus as well as Outstations.
      4. The students of colleges located out of Hisar shall be enrolled as members by the libraries of the respective colleges.
      Those who intend to use the library facilities are required to enroll themselves as Members of Library by filling the prescribed form. The form must carry the recommendation of the respective Head of the Department/Principal/Dean/Director/Officer of the University.
       
    2. Special membership

      The following may be enrolled as Special Members of the Library by the University Librarian subject to the conditions laid down for each category hereunder:
       
      1. Scientists and Class I Gazetted Officers of the Govt. of Haryana/Govt. of India, if based at Hisar.

        They may be enrolled as Special Members of Nehru Library on their formal request on a prescribed form. They will be required to deposit a sum of Rs. 400/- as non refundable Library Service Charge, and will be issued a barcoded Library Card for borrowing books as per their entitlement as given under Rule 6. They shall borrow the books personally and sign in token of the receipt. The Library Service Charge shall be valid for a period of 3 years from the date of issue of Barcoded Library Card.

      2. Staff Correspondents, if based at Hisar

        The Staff Correspondents of the national level newspapers may be enrolled as Special Members of Nehru Library on their formal request on a prescribed form. They will be required to deposit a sum of Rs. 400/- as non refundable Library Service Charge and will be issued a barcoded Library Card for borrowing books as per their entitlement as given under Rule 6. They shall borrow the books personally and sign in token of the receipt. The Library Service Charge shall be valid for a period of 3 years from the date of issue of Barcoded Library Card.

      3. Retired teachers/scientists and other employees of Class II rank and above of CCSHAU, if residing at Hisar.

        They may be enrolled as Special Members of Nehru Library on their formal request on a prescribed form. They will be required to deposit a sum of Rs. 200/- as non refundable Library Service Charge. They will be issued a bar-coded Library Card for borrowing books as per their entitlement as given under Rule 6. They shall borrow the books personally and sign in token of the receipt. The Library Service Charge shall be valid for a period of 5 years from the date of issue of Barcoded Library Card.

      4. Ph.D. students of other Universities, if based at Hisar.

        They may be permitted by the University Librarian to use Nehru Library within its premises. No book shall be issued to them on loan basis.

      5. Teachers of the Colleges located at Hisar.

        They may be permitted by the University Librarian to use Nehru Library within its premises. No book shall be issued to them on loan basis.

      6. Progressive farmers.

        They will be permitted to use Nehru Library within its premises. The recommendation for permitting them to use the library facilities should come from the Director, Directorate of Extension Education.
         
      7. Members of Board of Management of CCS HAU

        They may be enrolled as Special Members of Nehru Library. They shall be issued a barcoded Library Card for borrowing books as per their entitlement as given under Rule 6. They shall borrow the books personally and sign in token of the receipt. If any Member wants to borrow more books than his/her entitlement at a time, he/she may do so with the permission of the University Librarian who may obtain ex-post-facto permission of the Vice-Chancellor.

                  Journal will not be issued to any of the Special Members.
       
    3. Permission to outsiders to use library facilities.

      The sons, daughters and spouse of university staff may be granted permission to use Nehru Library premises subject to the following conditions:

      • University Librarian/his representative, not below the rank of Asstt. Librarian, shall grant permission to an outsider, on a proforma to be designed by the University Librarian.
      • A sum of Rs. 100/- per month shall be charged from the sons, daughters and spouses of the University staff (Except 4th Class University Staff) and +1 & +2 students of Campus School as Library Use Fee.
      • Requests of sons, daughters and spouses of university staff, and +1 & +2 students of Campus School shall come through the respective HODs/Controlling Officers.
      • Permissions seekers (outsiders) other than wards of University Staff shall give a surety of regular / permanent employees of CCS HAU, Hisar. A sum of Rs. 1000/- shall be charged as library facility fee and a security of Rs. 5000/- (Refundable) will be charged from the permission seekers at the time of seeking 1st permission. All the outsiders who are 10+2 and above will be eligible to get permission and only 96 seats are reserved for outsiders and they can avail only reading facility at reading hall (western side) 1st floor of Nehru Library. The application form shall come through the respective HODs/Controlling Officers.
      • Grant of permission to those who come from other Universities/Institutions (located outside Hisar) for consultation of literature is an internationally accepted principle. Hence they fall outside the purview of this rule.
      • Permission Holder shall have access to the Reading Halls on the 2nd floor only. They will not be entitled to any other facility such as borrowing of books, and Internet lab facility.
      • The surer shall be responsible for the loss to the library, if any, caused by the Permission Holder.
      • University Librarian may withdraw permission without assigning any reason, and the Library Use Fee shall stand forfeited.
      • Permission to outsiders shall not be taken as a right. It should be restricted to minimum.
      • University Librarian reserves the right to grant permission.

       

  5. Admission to Library

    Only registered members shall be permitted admission to the Library. He/She must produce his/her Identity Card at the Security Counter of the Library failing which admission shall be refused. However, non-members shall be allowed admission only with special permission of the University Librarian. Any member, who is desirous of using the library, shall enter his/her name in the register maintained at the library gate. Such entry shall be taken as an acknowledgement that the visitor agrees to conform to the library rules. University Librarian reserves the right to refuse entry to any unauthorized or undesirable element, and send the visitors out of the Library, if they do not show their Identity Cards on demand.
     
  6. Loan Privileges
     
    1. Entitlement to borrow books. The bonafide members shall be permitted to borrow books, etc. from the library by producing ID-cum-Library Card. Each member shall be issued a barcoded ID-cum-Library Card.  The entitlement of loan is given below:

      1. Entitlement against a barcoded ID-cum-Library Card.
         
        S.No. Category of library users Entitlement
        1 Teachers and Officers of the University 8
        2 Non-teaching staff 4
        3 Ph.D. and Post-graduate students 4
        4 Undergraduate students 4
        5 Special Members 2
      2. Period of loan
        S.No. Category of books Period of loan
        1 General books 14 days
        2 Text-books
        (only teachers & officers of the University and students will be entitled to borrow text-books)
        3 days
        3 Reference books 
        (only teachers and officers of     the University will be entitled to borrow these books)
        Overnight
        4 Journals and serials
        (Only teachers, officers of the University and Post-graduate students including Ph.D. students will be entitled to borrow these
        materials)
        Overnight
        5 Theses, rare books and non-book materials.   Not to be issued
        6 i.   CD-ROMs with Books 
        (only teachers and officers. May be  allowed to others with special permission of Univ. Librarian)
        3 days.
        ii.  CD-ROMs of databases, softwares, etc. not to be issued.  Not to be issued.

        Note 1: Period of loan for teachers/scientists posted at               outstations shall be one month instead of 14 days.
        2. Books Sequence other than those placed in Book Bank and Text Reference Sections for three months subject to recommendation of the HOD and availability of more than one copy.
    2. Re-issue and re-call books

      Books shall not be re-issued to the same borrower, if they have been reserved by some other library user. Books can be recalled at any time without assigning any reason. Failure to return them will entail usual overdue charges from the date of recall.
       
    3. Reservation of books

      A book on loan can be reserved for a member on his/her formal request. Intimation shall be sent to the member who had requested for reservation immediately after the return of the book. The requester shall collect the book within four days from the date of issue of intimation failing which same shall go back in normal circulation.
       
    4. ID Card / Library Card / ID-cum-Library Card

      The ID Card / Library Card / ID-cum-Library Card issued to the registered members is strictly non-transferable. The Card shall be issued in laminated form. The date of validity shall be indicated on the Card. The holder of Card shall be required to get it renewed by 15th June every year. The renewal shall be done in the computer by extending the date for the purpose of borrowing books.
       
    5. Loss of ID Card / Library Card / ID-cum-Library Card

      Members shall be responsible for the loss and misuse of ID-cum-Library Card. A member who loses his ID-cum-Library Card shall make a written report to the University Librarian. Duplicate ID-cum-Library Card will be issued at the cost of Rs. 100/- to the students and Rs. 25/- to the University employees on the recommendation of the Controlling Officer after one month from the date of report of loss to the Issuing Authority. Nevertheless, the Card holder shall be responsible for the misuse of the lost card.
    6. Conditions of Loan

      Borrowers must satisfy themselves about the physical condition of the books before borrowing. They shall be held responsible for any damage or mutilation noticed at the time of returning the book(s). All books on loan shall be returned on or before the due date marked on the Due-Date-Slip in the book, failing which overdue charges shall be realized from the borrower. Repeated violation of this rule by the members, may lead to suspension or cancellation of the membership of the defaulting member.
    7. Overdues and Fines
      Over dues, as laid-down hereunder, shall be charged from the members, if they fail to return the book(s) on or before the due date as indicated on the Due-Date-Slip in the book:
      • General Books
        Re. 1/- per book per day shall be charged.
      • Textbooks
        Re. 1/- per book per day shall be charged.
      • Overnight issues
        Overnight issues shall be returned on due date within one hour of the opening of the Library failing which the overdue charge of Re. 1 per hour per book shall be realized.
    8. Loss of Books and Journals
      • General, Text and Reference Books
        A book lost by the member shall be replaced either with latest edition or the current price shall be charged. Indian edition shall be replaced by the Indian edition, and the foreign by the foreign edition. If the user wants to replace the foreign edition with the Indian edition, the same may be accepted but the difference in the register cost of original edition at the current rate of exchange and the current price of the Indian edition shall be charged.
      • Rare and out-of-print Books
        If a rare or out-of-print book is lost by the member, double the current price shall be realised.
      • Multivolume publications
        If a volume of a multi-volume publication is lost, either the current price of the complete set shall be charged or the set shall be replaced with the latest edition. If lost volume(s) of a set is/are available in the market, the member may be allowed to replace the lost volume(s) of the same edition. If the newer edition is available in the market, then the entire set of newer edition may be accepted as replacement or the cost thereof may be charged.
      • Current or single issue(s) of Journals
        Lost issues of the journals shall be replaced by the member within three months from the date of loss; else the member shall have to bear the current cost of the complete volume or set, as the case may be.
      • Bound volumes of Journals
        If a bound volume is lost by any member, he/she shall have to either replace the volume or pay four times the cost of volume's subblockedion.
      • Processing charges
        In the event of loss of paperbacks and journals/periodicals, etc. as listed in Paras (i) to (v) above, processing charges to the tune of Rs. 25/- (Rs. 3/-as processing charges and Rs. 22/- toward binding cost) shall be realized. These charges may be reviewed by Library Advisory Committee from time to time, keeping in view the actual binding cost. For the loss of bound volumes, only processing charges to the tune of Rs. 3/- shall be charged.
      • Damage to Books
        The University Librarian shall be competent to impose any of the following penalties if any member is found guilty of damaging/mutilating/defacing/disfiguring etc. a book and other reading materials:
        • To realise the current cost of the book(s) and processing charges and/or fine, if the book is defaced/ disfigured.
        • To realise at least double the current price of the book and/or fine if mutilated or damaged in any other form.
        The severity of the damage and the intention thereto shall be determined by the University Librarian after thorough investigation to determine the quantum of fine.
    9. Book Bank
      • Book Bank is a collection of text books. The students - Ph.D., Postgraduate and Undergraduate - are entitled to borrow books from the Book Bank against nominal rental charges as given below:
        S.No. Cost of Book Charges
        Semester Year
        1 Upto Rs. 100/- 10% 20%
        2 More than Rs. 100/- Rs. 10+5% Rs.20+5%
            of the cost exceeding Rs.100/-
      • Books purchased under Social Welfare Scheme
        The students belonging to the Scheduled Castes and Scheduled Tribes are entitled to borrow books purchased under "Social Welfare Scheme" of the Govt. of India/ Govt. of Haryana free of charge for a semester/year depending upon the system prevalent in the College. Such students, who shall be entitled to borrow books from "Social Welfare Scheme" collection, shall have to produce a proof of their entitlement for borrowing books from this collection.
      • Entitlement to Borrow Books from Book bank
        Each of the students shall be permitted to borrow four books from Book Bank against ID-cum-Library Card.
      • Period of loan
        Books from the Book Bank shall be issued for a semester or a year depending upon the system prevalent in various colleges of the University.
    10. Access to Books/other reading material including digital information.
      • The University Library follows an "Open Access System" with some exceptions. The members shall have the privilege of free access to the Stack Areas. However, they will not have free access to those categories of books whose use has been restricted due to their special nature. Such collections comprise of theses, rare books, out-of-print books, art books and other categories decided by the University Librarian from time to time. Books from these collections shall be allowed to be consulted only through special requisition.
      • CD-ROM databases are accessible subject to the following charges and other conditions:
        • Members of the Library
          There will be no charge for the use of CD-ROM databases. The library shall realize a sum of Rs. 1/- per printed page (full or part thereof).
        • Non-Members and others from other institutes
          The library shall charge a sum of Rs. 20/- for the use of CD-ROM databases for half an hour with an additional charge of Rs.1/- per printed page ( full or part thereof ).
        • Floppies, Pen Drives, CDs/DVDs and other USB Media shall not be allowed for downloading of data from the CD-ROMs to avoid risk of viruses.
    11. Library Assistance and Inter-Library Loan
      Members shall be free to seek the assistance of library staff in the selection of books and reading material, consultation of library, literature search, etc. The books and other reading material, not available in the library, shall be procured on loan from other libraries on specific request of the members. The members shall submit their requisitions through their Major Advisors. The photocopies of articles/research papers/chapters of books, etc., shall be procured for the members from other libraries against payment at the rates fixed by the library that will supply the photocopies. The expenditure on procurement of such photocopies shall be borne by the requestor.
    12. College Libraries
      There are two college level libraries, namely, Library of the College of Home Science, and Library of Colleges of Agriculture, Kaul. These libraries shall observe the same rules as are applicable to Nehru Library.
    13. Departmental Libraries
      Each Department of the University can maintain its own library. The books in the Departmental libraries shall be the property of Nehru Library. The number of books in the Departmental Library shall not exceed 300 at a time. The faculty of each Department shall be entitled to borrow book(s) from the library of their respective Department for a period not exceeding six months. Other rules shall be same as are applicable to Nehru Library.
    14. Discipline Within the Library Premises and Other Guidelines
      • All the members are required to maintain proper discipline within the library premises, and observe library rules strictly.
      • Silence shall be observed in the Library. Mobile phones shall be kept off in the library premises.
      • Visitors found talking loudly, shouting or quarrelling with other visitors or staff members or indulging in eve-teasing or any other act of indiscipline shall be liable to punishment as per University rules.
      • Smoking/spitting in the Library is strictly prohibited.
      • No combustible material such as match-stick, etc. shall be allowed to be taken inside the Library.
      • Damage to the library property may lead to withdrawal of library privileges, and in serious cases, to heavy fine and other disciplinary action.
      • Only light writing material shall be allowed inside the library. Personal books, files, rain-coats, umbrellas, etc. shall be deposited at the property counter of the Library.
      • Any member who is found guilty of taking a book out of the library without authorization shall be liable to withdrawal of library privileges and/or fine. The quantum of punishment shall be determined by the University Librarian keeping in view the intention involved and the availability of proof.
      • The University Librarian shall be competent to impose any or more of the following penalties, if any student is found guilty of any act of indiscipline elaborated in the Proceedings of 332nd meeting of the Academic Council held on 7.4.1995, within the library premises.
        a. Warning
        b. Fine
        c. Temporary or permanent withdrawal of library facilities or cancellation of membership. d. Banning entry into the library on temporary or permanent basis.
    15. List of Holidays

      Library shall observe the following National Holidays:

      1. Republic Day

      2. Holi

      3. Independence Day

      4. Mahatma Gandhi's Birthday

      5. Haryana Day

      6. Dussehra

      7. Diwali

      8. Guru Nanak Dev Birthday

      9. Christmas Day

    16. No Dues Certificate
      All students and staff members of the University shall obtain “No Dues Certificate” from the Library before leaving the university irrespective of reasons of leaving the University including deputation, lien, fellowship, long term training and leave of the kind due for private affairs within India and abroad. Recovery of all the books shall be ensured before issuing Final No Dues Certificate by the HOD/Section In-Charge. In the case of students, no degree/security will be issued/released without ensuring the return/recovery of books. (Notification no. 2/2005 of CAU dated. 14.2.2005).
      These Rules of the library are subject to change from time to time by the University Librarian with the approval of the Library Advisory Committee.

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